Analyze Occupancy Percentages by Accommodation
With this report, you can view the occupancy of all your accommodations as a percentage and compare periods. This way, you'll know if your commercial actions are yielding results, you can identify accommodations with low occupancy, and adjust your strategy with real data.
What is this report?
The "Occupancy Percentages by Accommodation" report shows, for each accommodation, the available, occupied, blocked, and free days, as well as three key indicators: gross occupancy, net occupancy, and tourist occupancy. All this information is presented in a list that you can filter and export.
Benefits
Track the occupancy of each accommodation by dates and compare with previous years
Evaluate the effectiveness of your commercial actions
Adapt your pricing and marketing strategy with clear data
Access and Configuration
Access the menu "Reports" → "Management" → "Occupancy Percentages by Accommodation."
Apply the available filters to adjust the list:
Building
Period (dates)
The list will show all selected accommodations with their occupancy percentage for the filtered dates.
Export the results in Excel, CSV, or PDF, or print them for your internal statistics.
What fields will you see in the report?
Accommodation name
Total days
Available days
Occupied days (by owner, warranty, and tourist)
Blocked days (blocks and stop sell)
Free days
Gross occupancy (%)
Net occupancy (%)
Tourist occupancy (%)
Key Definitions
Total days: total days in the selected period without deducting any blocks.
Available days: all days when the accommodation is active; only deducts days with blocks and stop sell.
Occupied days: reserved days. Counts all bookings (owner, warranty, and tourist).
Free days: days without any type of booking or block. For example: 30 days of the month – 5 blocked days – 15 tourist – 5 owner = 5 free days.
Blocked days: sum of days with blocks and stop sell. Note: it is not possible to account for the days an accommodation was deactivated within the selected period.
Gross occupancy: percentage calculated over the total days, without deducting blocks or deactivations. Indicates how much of the availability the PM has over the accommodation is occupied (it is understood that from owner bookings the PM can also earn income).
Net occupancy: percentage calculated over the available days, deducting blocks. Indicates how much of the availability the PM has over the accommodation is occupied after removing the blocks.
Tourist occupancy: percentage of available days occupied exclusively by tourists.
Calculation Formulas
Total days = days selected in the filtered period
Available days = total days – blocked days and stop sell
Occupied days = tourist bookings + owner bookings + warranty bookings
Free days = total days – blocked days – occupied days
Blocked days = blocks + stop sell + deactivated accommodation
Gross occupancy = occupied days / total days (month or year)
Net occupancy = occupied days / available days
Tourist occupancy = tourist bookings / available days
Best Practices:
Compare your occupancy percentages month by month and year by year
Identify accommodations with low occupancy and review prices or promotions
Use the three indicators (gross, net, and tourist) for a complete view
Frequently Asked Questions
What exactly does this report show? It shows, for each accommodation, the total, available, occupied, blocked, and free days, along with the gross, net, and tourist occupancy percentages.
Can I filter by building and period? Yes. The report allows filtering by building and period to obtain a specific list.
How are free days calculated? Free days = total days – blocked days – occupied days.
What is the difference between gross and net occupancy? Gross occupancy is calculated over the total days without deducting blocks or deactivations. Net occupancy is calculated over the available days, deducting blocks.
Can I export the data for accounting or internal analysis? Yes. The data can be exported in Excel, CSV, or PDF, or printed for internal statistics.
Summary and Next Step
This report gives you a clear view of the occupancy of your accommodations by periods and by type of booking. Once reviewed, export the data and compare it with previous years to adjust your commercial and pricing strategy.
Notes
All data can be exported in Excel/CSV/PDF format or printed for your internal statistics.