Set Up and Manage Tourist Taxes and Other Local Taxes
When managing tourist accommodations, you know that local taxes and fees can be quite a maze, changing by region, type of accommodation, or even by season. The Tourist Taxes module is designed to give you complete control and simplify this process, allowing you to centralize all the configuration of the tourist taxes applied to your bookings.
This way, you not only ensure compliance with local regulations, which is essential, but you also gain a clear view of the payment status of each one, achieving peace of mind and efficiency.
How to Set Up a New Tourist Tax?
The configuration of any tax (new or existing) has been centralized in the Accounting - Tourist Taxes tab. The process is structured into four key sections:
General Information
Configuration
Rate
Associated Accommodations
To start, go to the “Tourist Taxes List” and click on the NEW button.
Step-by-Step Configuration
Below, we detail the information you need to fill in each of the four sections to define the new tax:
1. General Information
In this section, you define the basic information of the tax:
Enter the Name of the tax.
Define the VAT applied to the tax (if applicable)
Specify the Time when the tourist should pay the tax
2. and 3. Configuration and Rates (The Heart of the Calculation)
These two sections are interconnected; what you set in Configuration will define the options presented in Rates.
Seasonal Variation
Decide if the tax amount is fixed or changes throughout the year:
No: The tax is applied equally every day of the year.
Yes: The option in Rates will be enabled for you to create different seasons within the same tax.
Calculation Base
Define on what amount or concept the tax is calculated:
Booking: You can set the price per booking in € or as a percentage (%) of the rental amount, applying it per booking, night, or day.
Occupant: If the tax is applied per person, select this option. You can specify a price per person.
Pay attention to the details: The percentage (%) option is not compatible with the calculation “per person/night” or “per adult/night.” For the system to multiply the amount per adult, you must choose the currency option (example: “€25 per person/night”).
Differentiate Between Adults and Children
If local regulations require it, you can set a different price for adults and children:
Define the age range considered as child.
People younger than the specified range are considered babies and do not pay the tax.
People older than the range are considered adults and would pay the adult price.
Advanced Configuration
This section allows you to refine the calculation with special conditions:
Billing Limit: Set the tax to apply only during the first X days of the stay. For example, in a 20-day booking, charge the tax only for the first 7 days.
Pets: You can set a specific rate for pets if they also need to pay the tax. For this to work, the booking must include the system predefined extra called “Pets”.
Discounts: If applicable, you can set up applicable discounts. For example, a 10% discount on the rental price for bookings that exceed a certain number of nights.
4. Associated Accommodations
Finally, you must specify which properties this tax will apply to:
Select if the tax should apply to all accommodations.
Or, if it applies only to a group, select specific accommodations.
Helpful Tip: Don't limit yourself. You can create as many taxes as necessary to cover all the regulations and scenarios of your properties.